A Statement of Work (SOW) is an important part of project and contract management, which ensures that the work for a project is carried out according to certain guidelines and expectations. Contractors or employees outside your company use SOW to control their work during a particular project. An effective SOW contains details of work, deadlines, conditions and expected results. It is therefore important that it is carried out correctly and nothing is left out. A SOW can be used for a variety of projects, from a unique visual design by a graphic artist for a customer to a large government contract. In this article, you will learn how to overcome common challenges and create a wide scope of work SOW for any industry. 

Explanation of the working definition

A work report is a document that is used in project and contract management. It contains the working agreement between two parties: the customer, the buyer or the government agency as well as the agency, the seller or the contractor. A SOW usually includes:

Scope of work

Project goals




Payment of the project.

expected results

Certain conditions and requirements.

Purpose of the employment declaration

A SOW is used when contractors or employees outside your organization work on a project with their internal project team. You can also notify suppliers or contractors who are bidding on your project. A SOW is often used in conjunction with other related documents, including:

Request for Quotation (RFP): Organizations use this document to obtain goods and / or services from suppliers or contractors.

Master Services Agreement (MSA) - This is a detailed contract that describes the terms and responsibilities of two parties.

Since a well-written SOW describes the tasks and results of a supplier or contractor, it can provide a good basis for writing a request for quotation or an MSA in the future. However, the SOW should only be written after the conditions and guidelines have been established. It must be in the correct format and use a clear language specifying the tasks, services and / or services for which the contractor is responsible. This helps to avoid conflicts during contract negotiations.

Job statements are generally used when the job can be described according to specific instructions or instructions and when the requirements, tasks and conditions are easily understandable for both parties. An effective SOW must also provide information on performance outcomes, standards and metrics. Both parties need to understand what a "successful" project looks like and how it is approved.